LONG ISLAND ASSOCIATION FOR CENTRAL SERVICE BY-LAWS
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ARTICLE I: NAME

The name of the organization shall be the Long Island Association for Central Service (LIACS) and hereafter referred to as the Chapter.

 

ARTICLE II: AFFILIATION

The Chapter shall have direct affiliation with the International Association of Healthcare Central Service Materiel Management (IAHCSMM) and abide by their requirements for affiliation and the affiliation shall be limited to one affiliation.

 

ARTICLE III: OBJECTIVES

1. Bring about close cooperation between healthcare Central Service personnel and Materiel Management personnel in order to promote efficiency in Central Service and Central Service management and to assist in providing optimum patent care.
2. Cooperate with other healthcare departments and allied associations in matters pertaining to Central Service.
3. Encourage and assist members to develop their knowledge and to increase their effectiveness.
4. Provide a medium for the interchange of ideas and knowledge and to disseminate materials relative to Central Service and other healthcare issues.
5. To serve as a liaison between chapter members and IAHCSMM.
6. Organized exclusively for scientific and educational purposes as a non-profit association. It shall be conducted so that no part of its income or earnings shall inure to the benefit of any member, officer or other individual.

 

ARTICLE IV: MEMBERSHIP

Categories of membership in this organization are Active and Associate. Membership in this Chapter shall become effective upon the approval of a completed application and receipt of the specified dues of the Chapter.
 
SECTION 1:  ACTIVE MEMBERSHIP

 

 

3.   Active members in good standing are eligible to hold office, serve on committees, and serve as delegates to the Annual Meeting of IAHCSMM.  To maintain good standing, an Active member must attend a minimum of three (3) meetings during the past 12 months and have current dues paid.  Attendance at one (1) or more educational seminars is required.

SECTION 2:  ASSOCIATE MEMBERSHIP

3.   Associate members in good standing are eligible to serve on committees and the Board of Directors, as an ex-officio. To maintain good standing, an Associate member must attend a minimum of three (3) meetings during the past 12 months and have current dues paid.  Attendance at one (1) or more educational seminars is required.
4.   Associate members shall refrain from unrequested solicitations (if applicable).
5.   Associate members shall respect requests to leave during meetings.

SECTION 3: EMERITUS MEMBERSHIP

 

 

SECTION 4: TERMINATION

After an appropriate hearing, a member may be terminated by a vote of the members for non-compliance with any pertinent provisions of the by-laws or regulations of the Chapter or for violation of these by-laws and any rules and regulation promulgated pursuant thereto.

SECTION 5: DUES

Membership dues are collectible during January for renewal of membership. Dues collected after January will be accepted, but special discounts on seminars, etc. will be disallowed. Voting, holding office and serving on committees will be allowed.

 

ARTICLE V: MEETINGS

Meetings shall be held as deemed necessary by the Board of Directors. The Chapter Secretary shall send out minutes of the meetings and the date and location of the forthcoming meeting.
SECTION 1: NUMBER OF MEETINGS

1.   The Chapter shall conduct a minimum of six (6) meetings and seminars per year.
2.   In addition, the Board of Directors shall meet at least five (5) times per year, or as deemed necessary.  A synopsis of pertinent information from these meetings shall be presented at the next general chapter meeting.

SECTION 2: ANNUAL MEETING

1.   An Annual Meeting for the purpose of transacting business shall be held each year during January.
2.   This meeting will be devoted to the review, revision or amending of the By- Laws, solicitations of nominations for upcoming elections, committee reports and general business.
3.   If it is necessary to hold the annual meeting in a month other than January, prior notice will be given.

SECTION 3: QUORUM

A quorum shall be had when no less than 10 members of Active and/or Associate status are present at a duly scheduled meeting.

 

ARTICLE VI: OFFICERS

SECTION 1: ELIGIBILITY

Each elected officer of the Chapter shall be an Active or Associate member (as appropriate) of the Chapter in good standing and a member of IAHCSMM.

SECTION 2: OFFICERS

1.   The officers include: President, President-Elect, Past President, Secretary, Treasurer, Director and two (2) Director (Ex-Officio) that are Associate member positions.
2.   Each officer shall serve a one-year term, except for the Secretary and Treasurer who serve for two (2) years. One of the Ex-Officio Directors shall be a two-year term also. 
3.   The Secretary and the Treasurer shall not stand for election in the same year, but shall alternate election years.  The outgoing two-year Ex-Officio may take the one-year Ex-Officio position, if they desire.
4.   These Officers shall form the "Board of Directors."

 

SECTION 3: ELECTIONS

1.   The election for the officers will be conducted by mailed ballot.
2.   The ballot listing the names and a brief resume of the candidates will be mailed to all voting members.
3.   The ballot will be returned to the Secretary of the Chapter and will be considered valid only if postmarked on or before the date specified on the ballot.
4.   Envelopes containing ballots will remain sealed and opened at the February meeting.
5.   Two Active members chosen by voice ballot will open and count the ballots.
6.   The results of the election will be announced at the March meeting.

 

SECTION 4: DUTIES OF THE PRESIDENT

1.   The President shall preside at all meetings and activities sponsored by the Chapter.
2.   The President shall use Robert's Rules of Order as a reference for conducting the meetings of the Chapter, unless such rules are in conflict with these by-laws.
3.   The prime function of the President is to solicit and act upon the needs of the     professional membership. As a facilitator, a major responsibility is to insure     various committees are functioning effectively.  To that end, changes and/or     additions to the committees are to be made at the discretion of the President.
4.   The President shall request the Chairperson of each committee to give a report at each scheduled meeting, which shall be recorded in the minutes of the meeting.
5.   The President shall present the Annual Report of the Chapter's activities during the year at the IAHCSMM annual meeting.  The Annual Report shall be kept in the permanent file of the Association and the Chapter.
6.   The President's registration fee, hotel and transportation for the IAHCSMM’s     Annual Meeting are to be paid by the Chapter.
7.   The President shall present a report of the IAHCSMM Annual Meeting to the     Chapter membership at the next scheduled meeting.
8.   The President shall fill vacancies by appointment subject to the approval of the membership.
9.   The President shall serve as ex-officio on all committees.
10. The President shall have the right to appoint a member as a representative to the     board of IAHCSMM.

SECTION 5: DUTIES OF THE PRESIDENT-ELECT

In the absence of or because of the incapacity of the President, the President-Elect shall perform all the duties and assume all the responsibilities of the President, including attendance at the IAHCSMM Annual Meeting.

 

 

SECTION 6: DUTIES OF THE SECRETARY

1.   Record proceedings of the meetings and prepare minutes of the meetings. These minutes shall be sent to the Chapter membership.
2.   Maintain membership records of Chapter members.

 

SECTION 7: DUTIES OF THE TREASURER

1.   Maintain financial records of the Chapter and pay all bills authorized by the Board of Directors.
2.   Submit a financial report to the membership at the Chapter’s annual meeting.
3.   Present a brief written or verbal report to be incorporated into the minutes of each monthly meeting.

SECTION 8: DUTIES OF THE PAST PRESIDENT

Serve as advisor to the Board of Directors and assist the President wherever needed.

SECTION 9: DUTIES OF THE DIRECTORS INCLUDING EX-OFFICIO

Participate on the Board of Directors and assist Committee Chairs with special projects as assigned by the President.

SECTION 10: VACANCIES

1.   The President shall fill any vacancies by appointment. Those appointed shall serve in office until the next election.
2.   In the event that the President is unable to complete his/her term of office, the President-Elect shall assume the duties of President until the next regular election.
3.   In the event that the President-Elect position is vacated or there is not a nomination for the office, the President shall continue in office for a second term.

 

ARTICLE VII: COMMITTEES

1.   The nine (9) standing committees are: By-Laws, Education, Program, Membership, Projects, Nominating, Social, Newsletter and Golf.
2.   The President will appoint a Chairperson for each of the above named committees.
3.   The Chairperson will have the responsibility of attending all meetings.
4.   A Chairperson missing more than two (2) consecutive meetings will be requested to relinquish responsibilities of the assigned committee unless just cause for absence is submitted to the President.
5.   The Chairperson will appoint two members to assist him/her with committee activities.

SECTION 1: DUTIES OF THE BY-LAWS COMMITTEE

Review, revise and amend Chapter By-laws on an annual basis and recommend changes to the membership.

SECTION 2: DUTIES OF THE EDUCATION COMMITTEE

Provide for the continuing education of the members and plan, organize and present at least one major seminar or workshop annually.

SECTION 3: DUTIES OF THE PROGRAM COMMITTEE

Schedule meetings and provide an educational program at these meetings. Schedule of upcoming meetings will be disseminated through meeting minutes and the Newsletter.

SECTION 4: DUTIES OF THE MEMBERSHIP COMMITTEE

Promote Active and Associate membership in the Chapter. Formal meetings may not be necessary, but committee may conduct business by phone or mail. All new and renewal membership information should be sent immediately to the Secretary of the Chapter.

SECTION 5: DUTIES OF THE PROJECTS COMMITTEE

Organize the development of special projects and keep a library of audiovisual aids, to be used by members to assist in in-servicing their staff.

SECTION 6: DUTIES OF THE NOMINATING COMMITTEE

Solicit nominations for the annual elections from the membership, including a written invitation for nominations sent to all members through the newsletter.  The Nominating Committee will have the responsibility to determine whether potential candidates meet the requirements to hold office.  All valid nominations will be presented to the Secretary and placed on the ballot.

SECTION 7: DUTIES OF THE SOCIAL COMMITTEE

Organize social activities throughout the year for the membership.

SECTION 8: DUTIES OF THE NEWSLETTER COMMITTEE

To create, publish and distribute the Chapter Newsletter on a quarterly basis and to solicit vendor sponsorship to help defray costs.

 

 

SECTION 9: DUTIES OF THE GOLF COMMITTEE

To organize and promote the Chapter's Annual Golf Outing Fund Raiser to secure funding for educational projects.

SECTION 10: ALL OTHER COMMITTEES

The President with the approval of the Board of Directors may appoint Ad hoc committees.

ARTICLE VIII: MEMBERSHIP DUES

SECTION 1: DUES

The Board of Directors will determine yearly membership dues at the annual January business meeting. All funds paid to the Chapter, become the property of the Chapter.

SECTION 2: DUES DELINQUENCY

Members who have not paid their annual dues by March 1st of each year shall have their membership terminated providing a proper notification of such delinquency has been sent to such member.

SECTION 3: RESIGNATION

Any member may resign at any time, but a refund of membership dues shall not be granted.

SECTION 4: SUSPENSION AND REPULSION

Any member whose conduct is detrimental to the best interests of the Chapter, or who willingly violates its By-Laws, rules and regulations, may be suspended or expelled by action of a vote of membership. In these instances, dues will not be refunded.

 

ARTICLE IX: AMENDMENTS

 SECTION 1: PROCEDURE

These By-laws may be altered, amended, or repealed by a two-thirds vote of the Active and Affiliate membership. This can be done at a regular meeting or at a special meeting of membership called for this purpose. Notice of proposed changes shall be sent to all members of the Chapter at least two weeks prior to the meeting.

 

SECTION 2: APPROVAL

The amendment, revision or repeal of the Chapter By-laws shall become effective upon the approval by the membership. Any situation not covered by the By-Laws will be resolved according to Robert's Rules of Order.

Date:
March 10, 2009
Venue:
North Shore-LIJ Health System Syosset

EDUCATION PRESENTION: Jonathan Cole of Advance Sterilization Products (ASP) started his presentation at 5:40 PM. He spoke on the proper level of disinfection for all classes of equipment and instruments processed in Central Sterile. He also spoke on the proper method of testing the disinfectors used in the process of cleaning these items. 
 
BUSINESS MEETING:  Barbara Matuszak opened the meeting at 6:30 PM by thanking the members for attending. 
 
TREASURER’S REPORT: Melody Traversi treasurer reported that we have $19,900 dollars in the chapter checking account as of the February statement. She has written 2 checks this month totaling $900 dollars. 
 
COMMITTEE REPORTS: 
 
MEMBERSHIP: Danny Bialt chairperson of membership reported that he had no numbers of renew or new members as of yet. Membership fees will remain $25 dollars but will be good for two years. 
 
EDUCATION: Melody Traversi chairperson of education reported that she is working on the Vendor Exhibit/Seminar. Remember to keep the date of September 10th opened for a grate day of education and fun. It will take place at the Milleridge Cottage in Jericho from 8:00 am-4:00pm. This year they will be serving a breakfast that includes bacon and eggs.
Melody also reported that we would be taking another bus trip up to Albany to request mandatory certification. The date is April 22nd so pleas join us. You find more information on LIACS web cites.   

PROGRAM: Barbara Matuszak chairperson of program committee reported that the 2009 calendar is out and I am including one in this mailing. 
 
GOLF OUTING: Lisa Carabott chairperson of golf committee that everyone should get ready of fun in the sun. Keep July 13th open. This year will be doing a shotgun start. It will be taking place again this at the beautiful Rockhill Country Club. Everyone should come non-golfer, starters or people who have been golfing for years, and see how much fun you will have.  

NEWS LETTER:  Don Gordon chairperson newsletter said all stories, news items and reports are needed ASAP so the newsletter could go out. 

WEB SITE: Larry Guittard chairperson of the web site said the web cite is updated often and if you need to know anything about the chapter just give it a look. 

NOMINATION: Kathleen Froehlich chairperson of nomination committee reported that they have been sent out, and are due back 3/24/09. All nominees will be called and asked if they will run, after this the election ballot will be sent out.  
 
BYLAWS: Danny Bialt chairperson of bylaws had nothing to report.  

SOCIAL: Bob Vespe chairperson and Lisa Carabott reported that the dinner dance is all set. This year we will be inducting the GRATE Larry Gguittard into the LIACS hall of Fame. Larry is being horned for he 5 terms as our president & the many other position he has held. So come honor Larry at the Woodlands- Delano Mansion in Woodbury on Friday April 24th 2009 at 7:00PM. Tickets are only $25 dollars a person. LIACS will be defraying the coast.  This is an outstanding value and seating is limited. For additional information call Bob Vespe at 666-372-2645 or Lisa Carabott at 516-579-4803   

Respectfully Submitted
Kathleen Froehlich

Date:
October 27, 2009

Venue:
North Shore LIJ Health System Syosset

EDUCATION PRESENTION:  David Moyer spoke on the “Processing/ Reprocessing of Single Use Instruments” and “New Regulations for Central Line Infections”. David spoke on the reprocessing of basic, single use instrument floor trays such as plastic, suture sets, and circ sets etc. The different materials that are used in these trays and the stainless steel used in the Operating Room instruments. Many of these instruments are made in Pakistan in hundreds of shops by thousands of people with no inspections performed or regulations followed. There are some manufactures that own their own factories and follow many regulations and they perform many inspections. If you decide to purchase these trays you must do your homework to select the right manufacture.      

BUSINESS MEETING:  Larry Guittard - President -opened the meeting at 6:30 PM by thanking David Moyer for his presentation and Flo McIness for the use of Syosset Hospital.   

TREASURER’S REPORT: Melody Traversi - reported that we have a balance of $10,942.85 dollars in the chapter checking account as of the September statement.  

COMMITTEE REPORTS: 

MEMBERSHIP: Danny Bialt - reported that he has only 24 paid members to date. The membership application can be found on the LIAC web site. All members are asked update all their information. Any change of address, phone number or email address should be included. 

EDUCATION: Melody Traversi - reported that we made $2,000.00 at the Annual Vender Exhibit/Seminar on September 10th. She also stated that at this time we have 19 vendors and 78 attendees for the IAHSMM Northeast Regional meeting. It will be taking place November 23rd and 24th at The Trump Marina Hotel Casino. The New York State Association is setting up a day to rally in Albany for Mandatory Certification. This should take place in the beginning of the New Year. They are also planning to do some fundraisers to help offset the price for the lobbyist.      

PROGRAM: Barbara Matuszak - not present no report given. 

GOLF OUTING: Lisa Carbott is turning the chairperson over to Danny Bialt.Lisa will continue to help out along with Melody Traversi and Corrine Van Note. 

NEWS LETTER:  Don Gordon - said all stories, news items and reports are needed ASAP  

WEB SITE: Larry Guittard chairperson of the web site said the new web site is up and running. More information will be added to it. The chapter would to take this time to thank Joe Armadeo and Uday Kolluri for all the work they did to get this accomplished. We would also like to thank Tony Basile for his many years as being our web-master and doing such a stupendous job to keep this chapter in the forefront of IAHCSMM’s chapters by being one of the first chapters to have a web-site. Thank you Tony! 

BYLAWS: Danny Bialt – no By-law changes at this time.  

NEW BUSINESS: We are in the discussion stages for an all day Lear-around program that will take the place of the Evening Technician’s Seminar in the spring. More information will be forth coming. 

Respectfully Submitted  

Kathleen Froehlich